Send and receive documentations

When you send a documentation, you can only send it to recipients who are not members of your organization. When a documentation is sent, a copy of the documentation is sent to the recipients.

1. Click the icon in the Actions column.
2. Click Send in the drop-down list.

The Send documentation dialog opens.

3. Enter the e-mail address of the recipient.

Recipients must not be members of your organization.

You can only enter one e-mail address at a time.

You can optionally select the option Attach sticker with documentation QR code.

You can optionally write a message to the recipient.

4. Click Send.

The documentation is in the recipient's inbox for 30 days and can be imported from there into the workspace of the recipient. If the recipient imports the documentation, the recipient is automatically removed from the recipient list in the Send documentation dialog.

Special features when sending a documentation with a documentation QR code

If you select the Attach sticker with documentation QR code option, you transfer the sticker including documentation QR code to the recipient.

• You send a digital version of the sticker, including the documentation QR code, to the recipient. The recipient can print the sticker and attach it to the enclosure.
• If you have previously printed the sticker and passed the printed sticker on to the recipient, the documentation QR code on the sticker becomes active for the recipient.

1. Sticker with documentation QR code that can be attached when sending

A documentation with a sticker can only be sent to a single recipient. If you send a documentation with a sticker to a recipient, the option is deactivated until the recipient has imported the documentation.

As soon as the recipient has imported your documentation into their own ePocket area, you can no longer scan the sent documentation QR code. The documentation QR code is invalid for you. After sending, a sticker with a new documentation QR code is available for you. You can send the new documentation QR code to a different recipient.

You can recall a sent documentation, provided that the sent documentation has not yet been imported by the recipient.

1. Click the icon in the Actions column.
2. Click Send in the drop-down list.

The Send documentation dialog opens.

3. Click the icon next to the user in the recipient list.
4. You will be prompted to confirm the recall of the documentation.
5. Click Recall.
6. The documentation is recalled. The documentation is no longer available in the recipient's inbox.
7. The recipient is deleted from the recipient list.

If you have received a documentation, this documentation first lands in the ePocket inbox. To work with a documentation you have received, you must first import it into your own workspace. You have 30 days to import a documentation from your inbox into your own workspace.

Import documentation

1. Go to the Inbox area in ePocket.
2. Click the icon in the Actions column.
3. Click Import in the drop-down list.

The Import documentation dialog opens.

If you are a member of multiple organizations, you can select the organization into which you want to import the documentation.

You can select the location where the documentation is to be imported.

Each documentation can only be imported once.

4. Click Import.
5. The documentation is be imported to your ePocket workspace.

Special features when importing into another organization

If you are a member of multiple organizations, you can select the organization into which you want to import the documentation. If you change the organization in the Import dialog, you are redirected directly to the respective organization. You can then continue importing the documentation in the new organization.

Reject documentation

If you reject a received documentation, it is deleted from the inbox and can no longer be imported.

Only documentation that has not yet been imported can be rejected.

1. Go to the Inbox area in ePocket.
2. Click the icon in the Actions column.

You can only reject documentations that have not yet been imported.

3. Click Reject in the drop-down list.
4. The documentation is rejected and deleted.